Event Planning - Food and Venues

Pre-Contracted Venues

What is a pre-contracted venue?
Pre-contracted venues have already provided much of the documentation required for off-campus events. Using a pre-contracted venue from the list below will expedite the pre-approval process considerably!

Want to use a venue that's not on this list?
If alcohol is not sold at the venue and no contract is required, feel free to choose any venue you'd like; it won't delay the pre-approval process. (The only exception? Student residences, which are not permitted as event venues; more details are available in our off-campus event policies.)  However, if alcohol is sold at the venue, and/or a contract is required to book the venue (even if there are no plans to drink alcohol as part of the event or have any of the club funding pay for alcohol), additional documentation is required.  Please speak with the Student Life Club Coordinator and allow at least 4 weeks for document approval.

How do I formally select an event venue?

• Step 1: Make a tentative reservation at your desired venue.
• Step 2: Submit an event pre-approval form.
• Step 3: If your venue provides you with a contract, attach it to your pre-approval form; your Club Coordinator will work to get it signed. Once signed, the contracted amount must be paid via University check.

Questions? Contact your Club Coordinator (847) 467-1096, or stop by the Student Life office (Suite 1391).