• close

Bidding & Registration FAQs

How can I tell which classes I am able to bid on?

Open/Close
You can see this information when you view a course in the online Bidding & Registration System, which tells you how many seats are available for your program and how many of those seats are filled. For example, “0/15” next to a course section indicates that 15 seats are allocated to your program, and zero of those seats have been filled. Note that seat availability for your program changes during the different phases as more seats are removed with students enrollments from previous phases (decreases availability) and as your program gains access to seats originally allocated to other programs (potentially increases availability).

When do students bid for courses?

Open/Close
Students bid on open seats for course sections which their program has access during the individual bidding phases (Bidding Phases 1-3). The entire bidding calendar is available for Full-time students here and for Evening and Weekend students here.

How do I know how many seats are available for bidding?

Open/Close
You can see this information when you view a course in the online Bidding & Registration System, which tells you how many seats are available for your program and how many of those seats are filled.  For example, “0/15” next to a course section indicates that 15 seats are allocated to your program, and zero of those seats have been filled. Note that seat availability for your program changes during the different phases as more seats are removed with students enrollments from previous phases (decreases availability) and as your program gains access to seats originally allocated to other programs (potentially increases availability).

Do I bid for classes in Course Planning or Caesar?

Open/Close
No. Although you will do your planning prior to bidding in the Course Planning tool and complete your Emergency Contact information in CAESAR, all bidding and registration transactions take place on Kellogg's online Bidding and Registration System.

Can I ever enroll in a class without bidding?

Open/Close

For courses which are made available through the normal bidding cycle, the only way to secure a seat in a course is through the bidding process; there are no opportunities to “Add” outside of the bidding process. Application-based courses (including Independent/Field study courses and Foreign Exchange) and some pre-term electives are available outside of the normal bidding process – the Kellogg Registrar manually enrolls students in such courses with no associated bid point cost.

When I view the class capacity in the Bidding and Registration system, it appears to be a fraction of the total class capacity. Why is that?

Open/Close
The bidding and registration system will show you only the seats available for bidding to students in your program.  In shared sections of courses (see Section Number Key), that number will be a smaller number than the total number of seats in that course section.

Why is there no box to place my bid in the Bidding and Registration system?

Open/Close
If there is no box to place your bid then one or more of the following has occurred:

• You have already taken or have a bid on another section of the course or a negative pre-requisite of the course.
• You have no more bid points available.
• You have bid on the maximum allowable credits for you program.

When multiple students bid the same amount for the final open seat in a course, the system randomly selects a student to fill the last roster position.  All remaining students who placed the same bid are placed on the waitlist, again using a random selector to determine waitlist rank order.

Is there a minimum number of points I need to bid for a class?

Open/Close

Students must bid at least 1 point.

If I am enrolled in a course from a previous bidding phase, can I bid for another section of the course (even if I am at my maximum bid/enrollment credits)?

Open/Close
Yes! During a subsequent bidding phase, you may place a bid on another section of the same course (assuming there are seats available for bidding). The system will automatically drop you from your current section if your new bid was successful in obtaining a roster position in the other section (even if you are currently at your maximum bid/enrollment credits). Note that the bid point refund for the dropped course will be based on the refund available during the phase in which it is dropped.

How do I secure a waitlist position on a course?

Open/Close

During the Bid to Waitlist Phase, students can place bids for a waitlist position for both oversubscribed (full) and open seat courses. In addition, during the Bid to Waitlist Phase, students can bid for a waitlist position to another section of a course in which they are currently enrolled. If promoted off the waitlist, the student will be dropped from the enrolled section.

Will I be able to drop bids during an active Bidding Phase?

Open/Close
No. If you want to drop a bid to recapture points for use in subsequent bid periods of the current bid cycle, you must do so during the drop phases following each bidding phase.

Can you see the number of bids placed during the bidding phase?

Open/Close
No, students cannot see the number of students who have placed a bid on a course section during the bidding phase. However, once the phase has been resolved, a student can review the bidding statistics to see the number of bidders for any given class, along with other detailed bidding data. Complete bidding statistics are found in the Course Planning tool. When multiple students bid the same amount for the final open seat in a course, the system randomly selects a student to fill the last roster position.  All remaining students who placed the same bid are placed on the waitlist, again using a random selector to determine waitlist rank order.

Why can’t I see bid stats and TCEs in the bidding and registration system?

Open/Close
The online Bidding and Registration system is designed to be a simple system in which you place your bids on courses already researched and identified in the Course Planning tool. The Course Planning tool is your “one stop shop” for reviewing course descriptions, syllabi, schedule information, TCEs and historical bidding statistics.

How does the system prioritize the bids?

Open/Close
When a bidding phase closes, the system will place the bids for a class section in descending order to determine the students who will secure roster positions. In the case of a tie bid for the last remaining seat, the system uses a random algorithm to select a student to fill the last roster position.

If my bid is not high enough tosecure a roster position during a bid phase, will I be put on the waitlist?

Open/Close
No. Waitlists are not created during Bidding Phases 1 through 3. Students may secure a waitlist position only during the Bid to Waitlist Phase, which follows Bid Phases 1 through 3. If your bid is not high enough to secure a roster seat, you will be refunded 100% of the bid points you placed on the course section.

Will we see the bid point cost for a closed course?

Open/Close
Yes. The bid points charged to all successfully enrolled students for specific course section is known as the “Closing Cost.” Students can view the Closing Cost for each course section on which the student bid in the Course Bidding Results Display App and the Closing Cost for every Course section in the Course Planning tool by clicking on “Bid Stats”. If a there are fewer bidders than allocated seats, this cost will be “zero” which means students who secured a roster position, were not charged any points.

If a course fills during a bidding phase, will I have the opportunity to bid on that course during a subsequent bidding phase?

Open/Close
Students can only place bids on course sections with open seats during Bid Phases 1 through 3. If a course fills to capacity and no student drops that course during the drop period following Bid Phases 1 and/or 2, that course section will not be available for bidding in Bid Phases 2 and/or 3. However, if an enrolled students drops a seat in course that filled to capacity in Bid Phases 1 and/or 2, that seat will be available for bidding in Bidding Phases 2 and/or 3.

After the bidding phase ends, how will I know if I got into a course?

Open/Close
Academic Experience will send an email once bidding results are ready for viewing. You can view your results in either the Course Bidding Results Display App or the Bidding and Registration System (under “My Bids & Courses”). You can also review general data reflecting bidding results for any phase in the Course Planning tool by clicking on “Bid Stats”.

Can you drop a roster position to recapture bid points?

Open/Close

Yes. Students can recapture points during any one of the designated drop phases. The amount recaptured is dependent upon when the course is dropped. During the drop periods immediately following  Bidding Phase I and Phase II, students who drop roster positions will receive a 100% bid point refund. Students will receive a 75% bid point refund if they drop courses during the drop Phase 3 drop phase and a 50% refund if they drop during the period following the Bid to Waitlist Phase. Remember, students always receive a 100% bid point refund if they drop a waitlist position without ever having been promoted.

I bid the Closing Cost, but I am not enrolled in the course. What happened?

Open/Close
When multiple students bid the same amount for the final open seat in a course, the system randomly selects a student to fill the last roster position.  All remaining students are unsuccessful bidders, and their bid points are refunded upon release of the bid results.

Can I add a course during the first week of class?

Open/Close
Although a student may not manually "add" a course, there are two ways a student could be enrolled in a course during the first week of class: (1) by promotion from a waitlist position secured in the Bid to Waitlist Phase; or (2) by participating in a 1 bid point lottery.

What is the "Second 5-Week Bid to Waitlist Phase"?

Open/Close

This phase takes place starting at the end of Week 4. Students can bid on any course taking place in the Second 5-Weeks of the quarter, regardless of whether the course has open seats or an existing waitlist.  Possible results of a bid include:

  • If the course is currently not full, a student may be successfully enrolled. Empty seats are filled with bidders ranked highest to lowest, and any additional bidders are placed on a waitlist.
  • If the course is full with no waitlist, bidders will be placed on a waitlist, ranked from highest to lowest bid.
  • If the course has a previously existing waitlist, bidders will be placed on the waitlist below students already on the waitlist (again, ranked from highest to lowest bid).
For any successful course enrollment or waitlist promotion, all successful bidders in this phase are charged the amount of their bid.

Will I be able to drop a course during the 1 bid point lotteries and recapture bid points?

Open/Close
Yes. During each of our 1 Bid Point Lotteries, students are able to drop a roster seat secured through any one of the bidding phases for a 50% bid point refund.

 

What happens if the number of 1 bid point bidders exceeds the number of open seats in a course?

Open/Close
The system randomly selects students to fill the open roster seats. All remaining students are unsuccessful 1 point bidders, and their 1 bid point is refunded upon release of the results.

 

Will automatic waitlist promotions continue to take place during the 1 bid point lotteries?

Open/Close
Students waitlisted for a class section continue to be automatically promoted into the class, in the ranking order of the waitlist, if a seat becomes available. The system first promotes waitlisted students into a class if seats become available and then will enroll any 1 bid point bidders if seats open during the 1 bid point lotteries resolution process.

 

When can I drop a course without incurring any tuition penalties (E&W students) or a W on my transcript?

Open/Close

All students have until Monday of the second week of class at 8:00 a.m. to drop a 10-week class or a first 5-week class without incurring any tuition penalty or a “W” on  their transcript. Students have until Monday of the seventh week of class at 8:00 a.m. to drop a second 5-week class without incurring any tuition penalty or a “W” on  their transcript. The tuition refund calendar (applicable to Evening & Weekend students only) can be found here.

How and when can I elect Pass/No Credit (P/NC) for a course?

Open/Close
For those courses which are eligible to be taken P/NC, you can make this designation beginning in Phase 3 and through the end of Week 3 for 10-week courses (and until the end of Week 2 for first 5-week and Week 7 for Second 5-week courses). This designation is made via the P/NC System. More detailed information about P/NC is available on the Full-time Serial and the Evening and Weekend intranet.

How do I set up an independent/field study?

Open/Close
Students can find detailed information regarding the criteria applicable to participation in an Independent or Field study. Students meeting those criteria must secure a faculty advisor and complete the Online Independent and Field Study Form by the applicable deadline (as noted on the form).

Do I bid for GIM and Foreign Exchange?

Open/Close
Students bid for GIM through the regular course bidding process. Students apply to participate in Foreign Exchange and are charged bid points as outlined in the Foreign Exchange Application.

Do I need to set a Conditional Drop if I am enrolled in one section of a course and waitlisted for another section of the same course?

Open/Close
The Conditional Drop option is not available (or necessary) when a student is on the waitlist for a section of a course the student is already enrolled in. If a seat opens up in the section for which the student is waitlisted, the system will automatically drop the student from the enrolled section and place the student in the waitlisted section.

Can I set a conditional drop during any of the 1 bid point lotteries?

Open/Close
No, the Conditional Drop option is not available during the 1 bid point lotteries. Conditional Drops can be set only during any of the Waitlist Promotion & 50% Drop phases.