Planning On-Site Events

2 to 4 months

• Identify speakers, panelists, hosts, and sponsors and send list for review to Corporate Partnerships.
• Confirm date availability with Megan Anthony. If need be, provide 3 potential dates to pencil in until you can confirm speaker availability.  Check Student Club Events Calendar.
• Submit Event Request Form for approval by Megan Anthony.

1 to 2 months

• Receive confirmation from Megan Anthony regarding room reservation. (Resource: Wieboldt Hall seating capacity)
• Confirm speaker needs (audio/visual, parking, etc).  
• If video recording, send Video Release Form to speaker(s) for signature. 
• Set up event in KelloggGroups.
• Begin marketing in eNews. Send announcement and event details (including RSVP link) to Kellogg EW eNews.
• Set catering menu with Megan Anthony.

1 week

• Coordinate with speaker any presentation materials (slides).
• Confirm leadership team attendance for event. 

3  days before

• Confirm attendance numbers with Megan Anthony for catering.
• Send reminder to registered guests.

Day of

• Arrive early to greet speaker.
• Pick up event supplies from Evening & Weekend office.
• Designate student volunteer to coordinate check-in.

Post Event

• Provide Speaker Notice with speaker information and copy Megan Anthony to ensure a thank you note will be sent by the Dean's Office.
• Return extra event supplies to Evening & Weekend office.