Individual Reimbursements for Club Expenses

How can I obtain reimbursement for a club expense?

When will my reimbursement check be ready?
Reimbursement checks should be ready within 10-15 business days of the date that electronic receipts are submitted. At that point, you'll receive an email detailing where to pick up your check.
 
How can I check the status of my reimbursement? 
Email clubreimbursements@kellogg.northwestern.edu with the tracking number listed on your submission confirmation email. Please allow at least 2 weeks before checking on your reimbursement's status. 

How do I get technical help with the online form? 
If you find a problem with the form in your browser, or encounter another technical problems when submitting your request, please email clubreimbursements@kellogg.northwestern.edu.

In what situations am I required to choose a different payment option?
If you’re paying any kind of service provider, your only payment option is to request a University check; students will never be reimbursed if they make personal payments for services. (More on contracted services here.)

Can club treasurers request reimbursement for club purchases?
No. Club treasurers play a key role in the reimbursement approval process; as such, treasurers are not permitted to submit reimbursement requests, in order to avoid a conflict of interest.

Do I need an OnBase account to submit a reimbursement? 
No; only club treasurers who are reviewing and approving expenses need OnBase accounts. 

How do I know if I am in violation of any of the Student Organization Finance Office policies? 
You can review the SOFO policy guidelines, contact your club treasurer, or email clubreimbursements@kellogg.northwestern.edu.