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Student
Handbook
Academic
Policies and Regulations
Academic
Standing
The Part-Time MBA Program was designed by the faculty
to help students develop the insight and capacity for
making on-the-job contributions that lead to increased
managerial responsibilities. As a result, the
criteria for admission into the Part-Time MBA Program
states:
The
Part-Time MBA Program is specifically designed to coordinate
with the student's career path; therefore, the applicant
must be employed full-time to be eligible for enrollment
in the program.
Kellogg
recognizes that situations may develop which are out
of a student's control (e.g., downsizing, forced out-of-state
relocation, firing, etc.). As a result, the policy regarding
full-time employment is as follows:
1. If, for any reason, a current part-time student becomes
unemployed, he/she must notify the Part-Time MBA Program's
administration as soon as possible.
2. This notification should be in
writing and should fully explain the situation. (Please
note that this information will be considered personal
and confidential by administration.)
3. If a student would like to
continue enrollment in the Part-Time MBA Program,
he/she must petition the administration for continuance
of enrollment.
4. If approved, the student will be
given a six-month (or two-quarter) grace period in
order to continue in the Part-Time MBA Program while
attempting to find new employment. During this grace
period, the student can register for one or two courses
per quarter, but under no circumstances will the student
be allowed to register for three courses.
5. If, after the six-month grace period
has expired, the student is still unemployed, he/she
will be placed on inactive status within the Part-Time
MBA Program. An inactive student cannot register for
classes and/or participate in any official activities
of Kellogg.
6. However, a student placed on inactive
status can formally petition a part-time student committee
for continued registration as a part-time student.
The assembly of this committee will be under the jurisdiction
of the Kellogg Part-Time Student Association vice
president for student affairs.
7. This committee of peers will
recommend to the administration whether the student
should be allowed to continue his/her registration
in the Part-Time MBA Program, or whether the inactive
student status should continue to be imposed.
8. The inactive status will continue
until the student obtains a career-path enhancing,
full-time job and feels comfortable with handling
the demands of work and school. At this point
in time, he/she should petition for reinstatement
into the Part-Time MBA Program.
9. All information provided
by students is done so with full knowledge of the
Kellogg Honor Code policy. It is the belief of the
faculty, administration, and the KPTSA that enforcement
of the full-time employment policy is in the best
interest of the Part-Time MBA Program.
Immunization
Requirement
The
College Student Immunization Act, 110 ILCS 20/3(a)(2),
requires universities to obtain and retain proof of
immunizations for ALL persons enrolled half-time or
more. Although PTMBA students have the option of enrolling
less than half-time (i.e. one course per quarter), it
is recommended that you submit proof of immunization
at the time of matriculation to ensure compliance should
your enrollment status change.
Students
that fail to submit the required documentation and fully
comply with immunization requirements will be prohibited
from future course registration until they provide
the necessary documentation.
Information
on the health requirement, including instructions for
fulfilling the requirement, can be accessed at: http://www.nuhs.northwestern.edu/entrance.html
Grades
Grades are required for all courses. The grade symbols
A, B, C, D and F are used to indicate the quality of
achievement for each course. These symbols are converted
to a 4, 3, 2, 1 and 0 respectively and are used to compute
the quarterly and cumulative grade point average.
If a student receives a grade F in a
required course, he/she must repeat the course or substitute
one that is approved by the appropriate department.
In such cases, the original F remains on the student's
transcript and is computed in the cumulative grade point
average.
A cumulative GPA of 2.0 (C) in all courses
attempted is required for degree conferment.
A student whose GPA falls below an acceptable
standard may have his/her registration suspended or
cancelled at the discretion of the Academic Hearing
and Appeals Committee. This committee is appointed by
the dean and authorized by the faculty to deal with
cases of academic standing, review requests for readmission,
and make recommendations to the dean on matters of student
discipline.
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All students are expected to have at least a C average
to continue enrollment subsequent to the completion
of six courses.
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A student will be dismissed for academic reasons if,
at the end of two or more quarters of study, the number
of Ds and Fs earned would require the student to earn
three or more future grades of B or the equivalent
to bring the cumulative GPA back to 2.0. The committee
will compute incomplete and absent grades as Ds in
decisions of academic standing.
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At the end of any quarter, a student whose cumulative
GPA for the quarter is less than 2.0 will receive
a letter of reminder to indicate academic deficiency.
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The committee will review all cases of academic deficiency
and may make any exceptions to the above rules when
there are medical or other extraordinary circumstances.
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Any student whose academic standing has been subject
to action may appear before the committee in person
to discuss his/her status.
Grades
are designated A, B, C, D and F. An interpretation of
these grades is given below:
A:
Outstanding performance in terms of the class and the
standards set for the course by the faculty member.
B: Commendable performance, short of the superior
achievement of those given the grade of A.
C: Competent but undistinguished performance
in the attainment of course standards.
D: Achievement acceptable for grade and credit
without repeating the course. This passing grade is
sufficiently below average, however, so that if consistently
found in the record of a student, overall academic objectives
and school standards are not being met.
F: Failure to meet even minimum standards for
the course. If a student receives a grade of F in a
required course, he/she must repeat the course or substitute
one that is approved by the appropriate department.
X: Absent from the final examination.*
Y: Course work incomplete.*
*NOTE:
These grades are permitted only when there are extenuating
circumstances, such as illness. They are not intended
as a convenient device to provide the student with additional
time to meet course requirements.
Incomplete
Grades
A student taking an X or Y grade in a course must make
it up within the following term. If the student fails
to make up the course work after one quarter, the grade
will automatically be converted to an F unless the student
receives, in writing, an extension to a specific date
from the instructor of the course.
Re-grading
Policy
If you wish to contest a grade given for work completed
at Kellogg, please follow this procedure:
1. Students shall have up to 10 working
days after written work has been graded and returned
to them to submit it for re-grading. In contesting a
grade, students should be informed that the entire work
may be reviewed, not only the sections in question,
and the final grade adjusted accordingly.
2. Submissions for re-grading must be
done in writing, with the student outlining the specific
areas of the work which he/she feels were incorrectly
graded. All submissions should be signed and dated by
the student.
3. Instructors should re-grade the work
that is being contested and return a written response
to the student within 20 working days after the initial
returning of the paper, explaining the results of the
review and indicating whether the student's grade has
changed. All written responses should be signed and
dated by the instructors.
4. If a student is still dissatisfied
with the grading process, he/she shall have up to five
working days after receiving the re-graded work to submit
it a second time for re-grading, as outlined in Step
2 above.
5. Instructors should re-grade the work
within five working days of receiving it, as outlined
in Step 3. This concludes the grading appeal process.
6. Instructors' judgments on second
submissions of written work will be final. There are
no provisions established herein for student appeals
to outside parties in resolving grading disputes.
Grade
Reporting
Grade reports are issued to students by the Registrar
of the Part-Time MBA Program through the mail and via
the University
Registrar's Office Web site. To access your
grades, you must have a valid NetID and password.
GRADES ARE NEVER RELEASED OVER THE TELEPHONE. Students
who need rebate or tuition aid forms validated should
submit them prior to the end of the quarter. Grades
will not be released to students listed among the delinquent
accounts until tuition is paid and official clearance
is received.
Course
Additions, Withdrawals and Changes After Web Registration
A course may be dropped in person in the Registrar's
Office (2nd Floor Mezzanine of 340 East Superior Street)
or by mail. NO DROPS WILL BE ACCEPTED BY TELEPHONE.
Those who drop in person will receive the green copy
at that time. Those who drop via mail will receive the
green copy verifying the drop by mail. The date of a
drop by mail is determined by the postmark of the letter.
Refunds for courses dropped are made
according to the schedule published by Student Accounts.
This schedule is included with each quarter's registration
materials. (Also see the Tuition and Fees section of
this handbook.)
A student who wishes to withdraw from
a course after the seventh week of the quarter must
have the permission of the instructor.
A $10.00 fee is charged whenever a student
changes a course or section after the early registration
period has ended. A course may not be added nor may
a section be changed after the first class meeting without
the written permission of the instructor.
Forms to add, change or drop a course
are available in the Part-Time Program office. Tuition
payment for an added course must be submitted with the
form, also available at the front desk.
Waivers
The determination of an individual's program of study
and course waivers, if any, requires information on
prior study. The transcript of record is insufficient
for this purpose. If you feel that a course waiver had
been overlooked upon your entrance to the program, a
letter to that effect should be directed to Dean Lyons,
accompanied by course descriptions from the appropriate
pages of your school catalog, and, if possible, the
syllabi from the class which you attended.
If you have been assigned a course waiver
and wish to override it and take the course, you may
do so. A note acknowledging the waiver and giving your
reasons for wanting to take the course must accompany
your registration. The request must be approved by Dean
Lyons.
Many students are not granted waivers
because the coursework is old (i.e., more than eight
years), the grade in the course(s) was not strong, the
academic content of the course(s) was not compatible
with course(s) at Kellogg, or for various other reasons
which preclude a waiver from being granted. In such
cases, a waiver examination may be taken.
Waivers do not reduce the number of
courses a student must take to obtain the degree. A
total of 20 credits are required of all part-time students.
A waiver code of 1 allows the student to substitute
the core course in a particular field with a higher
level elective course in that same field. A waiver code
of 2 allows the student to substitute the core course
in a particular field with a higher level elective from
any field offered at Kellogg.
Transfer
of Credit
Students who have completed course work at an AACSB
accredited graduate management or business program are
eligible to receive credit toward the MBA degree for
up to a total of four courses. Transfer courses must
have been completed with a grade of B or higher, may
not have been used toward completion of another degree,
and must be similar in content to those offered at Kellogg.
Transfer credit is not included in the cumulative grade
point average. Application for transfer of credit must
be submitted as early as possible and must include an
official copy of the transcript, catalog description
and course syllabus.
Dean's
List
The Dean's List is tabulated and posted following spring
and summer quarters. It honors students completing six
or more courses since September of the previous year
(fall, winter and spring for the June list and fall,
winter, spring and summer for the August list) with
a 3.75 GPA or better for all courses attempted in that
period. Students achieving Dean's List in June are not
removed from the list due to sub-standard grades in
the summer.
Graduation
The graduation ceremony for all Northwestern University
students takes place on a Friday evening in mid-June.
Kellogg hosts a convocation ceremony the following afternoon.
Students whose final grade average falls
in the top 10 percent of the graduating class receive
an MBA degree with Distinction and are nominated for
induction into Beta Gamma Sigma, the honorary society
for management students. Other awards include the J.
Lester Cunningham Award for high scholastic achievement
and service to Kellogg, and the Dean's Distinguished
Service Awards for service to Kellogg.
All students who will complete the MBA
degree in the current school year must file a report
of candidacy with the registrar (2nd Floor Mezzanine,
340 East Superior Street). Students who plan to complete
their MBA degree requirements within the next academic
year should file a Report of Candidacy by the end of
the previous Summer Quarter. Information regarding the
specific due date for Reports of Candidacy will be sent
out via E News.
Transcripts
Transcripts for all students (active and inactive) are
maintained at the University Registrar's Office.
Please visit the Office of the University
Registrar website at:
http://www.registrar.northwestern.edu/transcripts/index.html
Teacher
Course Evaluations
At the end of each quarter, students are requested to
complete questionnaires which evaluate the courses they
are taking. The results are distributed to the deans
and the department chairs. The results are also made
available to students in order for them to make more
informed decisions about classes at registration time.
Faculty evaluations and curriculum guides are available
online.
Admissions
The Admissions Committee encourages students to submit
letters of recommendation for promising applicants.
These letters are given careful consideration in the
admission process. Click here for more information on
Admissions.
Transfer
From Part-Time To Full-Time Day Program
Each fall, approximately 10 to 15 part-time students
transfer to the full-time program in Evanston to complete
their studies and graduate the following June. Due strictly
to limited space, this process of transferring has become
competitive. Approximately 30 students apply for the
10 to 15 spaces.
Transfer from the part-time to the full-time
day program may only take place at the beginning of
the fall quarter. In a sense, the transfer students
have completed their first year in the evening program
and are joining the rest of the students who have completed
their first year in the day program.
The following minimum requirements must
be satisfied:
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Ten, preferably 11, courses must be completed as a
part-time student by the end of the summer quarter
preceding fall start up. The core courses must be
completed. Because part-time students are not permitted
to enroll in more than two courses per quarter, students
eligible to transfer must be enrolled in the Part-Time
MBA Program for a minimum five quarters of study.
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A letter must be written to Dean Lyons, associate
dean and director of the Part-Time MBA Program, stating
that the student wishes to transfer and the reason(s)
why. THIS LETTER MUST BE RECEIVED BY THE LAST FRIDAY
IN JANUARY. NO EXCEPTIONS WILL BE MADE.
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The student will be interviewed by the associate director
of student affairs and the associate director of the
career management center. These interviews will take
place in Evanston during the winter quarter. Final
decisions for transfer students will be made by early
April.
Pass/No
Credit Policy
Description:
To encourage exploration of different areas of study,
a Pass/No Credit option is now available for part-time
students. Students that request the Pass/No Credit option
will receive a grade of "P", which will be
recorded on the official transcript, if their performance
would otherwise be rated as A, B, or C. Academic work
must be judged by the instructor to be C level or better
in order to pass. Academic work judged to be poor, a
grade of D or F, will be graded "No Credit"
and will not count towards the student's academic progress.
Students' decisions to take a course P/NC will be communicated
to the instructor.
Students
required to submit grades to their employer, ie. for
tuition reimbursement, should check with their employer
before requesting the Pass/No Credit option.
The
Pass/No Credit option will allow you to set a target
grade in lieu of the Pass/No Credit grade. Setting a
target grade would allow you to either keep the P/NC
option or a pre-specified target grade that you would
find acceptable. In effect, you could request a particular
course to be graded Pass/No Credit with a target grade
of "A". If the "A" grade is earned,
the letter grade would be awarded instead of the P or
NC grade. If a "B" or "C" grade
is earned, a grade of "P" will be awarded.
In either scenario, the Pass/No Credit option is considered
used.
In
order to request the Pass/No Credit option you must
read and satisfy the following conditions:
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You
must be a Kellogg student in pursuit of the MBA
degree to use this option. |
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The
Pass/No Credit option cannot be used for core courses
or DEP courses. |
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The
Pass/No Credit option cannot be used to satisfy
the minimum requirements for a major. As such, please
keep in mind that if you do use the Pass/No Credit
option to satisfy the minimum requirements for a
major, you eliminate that field as a major option.
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The
Pass/No Credit option cannot be used for GIM courses.
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The
Pass/No Credit option may be used for a maximum
total of two credits. For example, the Pass/No Credit
option may be used for two 1 credit courses or four
1/2 credit courses. |
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The
Pass/No Credit option must be submitted one week
prior to the start of the quarter and/or during
the first week of the quarter. |
Request process:
Log into
the Pass/No Credit System using your netid and password.
Read the Pass/No Credit Rules and Directions. The system
will have the courses that you are currently registered
for listed with drop down boxes. Use the drop down boxes
to select the course for Pass/No Credit. Choose either
"P" for Pass with no target grade, "A"
for the Pass/No Credit option with a target grade of
A, "B" for the Pass/No Credit Option with
a target grade of B, or choose the "blank"
selection to deselect/change your Pass/No Credit request.
The Pass/No Credit option must be submitted one week
prior to the start of the quarter and/or during the
first week of the quarter.
Click
on the following link to access the Pass/No Credit site:
https://www20.kellogg.northwestern.edu/pass/passnc.asp
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