Expenses

Additional Transactions

Emergency checks

If a check is needed sooner than five business days, an emergency check can be requested.  Emergency check requests received by 1pm daily are guaranteed for delivery in two business days for pickup after 4pm on the second day.  There is a $15.00 service fee for each requested emergency check.  SOFO has the right to refuse any emergency check.

Check advances

In exceptional cases, the Kellogg/SOFO Representative will approve the issuance of a check advance.  The most common use of a check advance is for GIM travel.  To receive a check advance, submit a completed voucher with a copy or fax of the travel itinerary, event invoice or contract. Note that an original invoice or receipt must be received by SOFO within ten business days or the SOFO account will be frozen.

Distribution of checks

Checks take five business days to process.  All checks that are picked up are put in the student’s mail box or held for pickup as per your request.  To have the check mailed by SOFO, mark the “To Mail” box and completely fill out the bottom portion of the voucher.  To hold a check for pick up, mark the “Pick up” box and write the name of the student whose mail box the check should be delivered to.

Making Deposits (Other than corporate gifts)

Please make a copy of all checks and keep a record of all cash being deposited to SOFO. Deposits are handled by the Kellogg/SOFO Representative ONLY.  All deposits will be counted together by the student dropping off money and the Kellogg/SOFO Representative.  DO NOT LEAVE MONEY ON DESK UNATTENDED.  Deposits will be processed and deposited the following business day.

Charging University services to a SOFO account

A SOFO account number may be used to charge university services, such as Emporium, copy center and general services, to the SOFO club account.

Setting up an account

The treasurer may request the establishment of a new SOFO account through the Kellogg/SOFO representative.  Once a new club or activity has been approved, the Kellogg/SOFO Representative will assign the club a SOFO account number.