Kellogg KSA Communications Guidelines
This
Kellogg communications policy will assist students in appropriately and
effectively promoting and communicating all activities within Kellogg to the
general student population. It is designed to enable a free flow of information
between students, providing all full-time students effective and equitable
access to the tools for the dissemination of relevant information, but at the
same time, designed to prevent the inappropriate use of communications media.
Club
and Conferences Directory
·
Mailbox
stuffings can be used to notify the student body of events and activities.
There are no specific restrictions on mailbox stuffings, although KSA budgeting
rules stipulate that only one mass mailbox stuffing per organization per
quarter may be funded by the KSA.
·
External
agencies and organizations must obtain permission from Carole Cahill
(c-cahill@kellogg.northwestern.edu),
Assistant Dean of Facilities, to stuff student mailboxes, and all stuffings
must be at their own expense.
BULLETIN BOARDS
There are two major bulletin board areas for posting.
The KSA maintains authority over all
bulletin boards (except the Administration bulletin board).
First
Floor (
·
The
bulletin boards immediately inside the west doors of the
·
The
middle two bulletin boards on the first floor of the
·
The
bulletin boards at the far east end of the
Ground
Floor (
·
All
bulletin boards on the ground floor of the
·
Postings
of one group that dominate a bulletin board may be removed if they take up an
unfair amount of space.
·
Bulletin
boards reserved for CMC-related materials and KIS-related materials have been
clearly identified. No other items may
be placed on these bulletin boards.
Other
School Locations
·
Banners/posters/signs that need to be posted in other areas of the
school must have been approved by Carole Cahill
(c-cahill@kellogg.northwestern.edu),
and are to be posted no more than five (5) working days prior to the
event.
·
The
postings must be stamped by either Carole Cahill or Mariellen Gibson prior to
posting. Their offices are both on the 2nd floor across from the CMC.
·
Kellogg
personnel will remove any postings that do not have the approval stamp and are
not posted on a bulletin board.
·
A
maximum of 10 postings will be stamped per event.
·
Per
the administration, under NO circumstances shall banners/posters/signs/
be mounted anywhere except for bulletin boards in the main first floor hallway
(between Student Affairs and the stained glass “Kellogg” logo), or anywhere on
the Atrium stairwell.
·
Under
NO circumstances shall
banners/posters/signs be mounted to glass, wood, or painted surfaces.
·
Under
NO circumstances shall banners/posters/signs be mounted to computers,
monitors, printers, and other electronic equipment.
·
Under
NO circumstances shall helium balloons be brought into the
building. If accidentally released into
the top of the atrium, these balloons can trigger the fire gates to be lowered
around the Atrium.
ADDITIONAL AREAS
Students are not
permitted to post banners/ posters/signs anywhere inside the
BROADCAST E-MAILS
TO CLASS LISTS
The Kellogg
Calendar should be used to notify students of all activities/events at Kellogg.
·
Student
clubs are strongly encouraged to enter all of their meetings and events.
·
The Student
Affairs room reservation request form indicates that an event must be posted on
the Calendar before a
CLUB AND CONFERENCES DIRECTORY
·
All
co-chairs should make sure that their organization is listed in the Club Directory: http://www1.kellogg.northwestern.edu/scripts/clubdir/clubdir.asp.
·
If
you need to be added to your organization’s directory listing, please fill out
this form: http://www.kellogg.northwestern.edu/kis/clubtools/club_directory-new_cochair.htm.
ORGANIZATION LISTSERVS
Listservs should be
used to communicate information that is targeted to a specific organization or group of students.
·
Any
KSA-recognized club or committee may be granted a listserv. Club leaders can
request a listserv here:
http://www.kellogg.northwestern.edu/kis/clubtools/index.htm#listserv
Please request a listserv name following this format:
Prefix Description
EMA- Evening
Management Association, TMP club lists
GIM- Global Issues
in Management listservs
INTL- International
student listservs
KSA- Kellogg Student
Association, full-time student club listervs
STUDENT- Used primarily for
“location” listservs (e.g., students in NYC for the summer)
·
Kellogg
students, staff and faculty may send messages to club listservs, and the
messages must be clearly relevant to the members of that listserv.
·
Kellogg
listservs must have at least ten members in order to be maintained.
·
Only
mail sent from the “Northwestern domain” will be delivered by Kellogg’s
listservs.
·
Most
Kellogg club lists are not members-only or moderated. Club leaders can request
their list be:
·
Members
Only (only people on the list can send to it) and/or
·
Moderated
(a club member must take responsibility for reviewing messages sent to the list
and approve them in order for them to be sent out).
·
Club
co-chairs may request access to their listserv through the KIS Technology Tools for Clubs page: http://www.kellogg.northwestern.edu/kis/clubtools/#listserv.
·
If
you have questions, please feel free to contact the