Requesting Payment—
Special Cases

More Than Five Receipts
If your request consists of more than two receipts:

1. Tape all receipts to white 8½ x 11 paper, in date order.
2. Total the receipts for each taped page, and write the total for the page in the bottom right corner.

Foreign Currency Receipts
1. To ensure that you are reimbursed at the correct exchange rate, you must provide exchange rate documentation from a financial newspaper, such as The Wall Street Journal, or an accredited web site, such as oanda.com/converter/classic, for the country you visited for the dates you traveled.

2. All receipts must be taped to white 8½ x 11 paper, by currency in date order. Do not combine different currencies on one taped page.

3. All foreign currency receipts must be added up in foreign currency and converted to US dollars. Use the Excel spreadsheet (Foreign Expense Summary Worksheet) to do this, and list receipts in the order they are taped on the page. Note that this is a requirement of SOFO.

Payment to Individuals

A contract is required to pay an individual for services rendered. Because the contract is between the University and the payee, students cannot sign contracts. All contracts must have a Kellogg school administrator signature, vendor signature, person's social security number and permanent address. For more information about contract policy and procedures, please see the Kellogg SOFO representative.