Requesting Payment

All payment requests must be accompanied by a SOFO voucher, which will be filled out by the Club Treasurer after all receipts have been submitted. Payments take five business days to process. The club member and Club Treasurer are responsible for making sure all SOFO transactions include the following:

1. Original receipts must be provided as backup for all reimbursements. No exception to this rule will be allowed. SOFO does not accept copies, faxes, credit card statements, or handwritten receipts. If an appropriate receipt cannot be obtained, the business must generate a letter itemizing the purchases on company letterhead and sign the letter.

2. When a reimbursement has five or more receipts, the receipts must be taped to white 8½ x 11 paper.

3. As Club Treasurer, fill out a voucher, keep the yellow voucher and a copy of the receipts, and submit the white signed voucher with the original receipts to the Kellogg/SOFO Representative. You must sign on the Treasurer’s line. Do not print your name on this line.

4. If the Club Treasurer is reimbursing himself or herself for expenses, he or she also must have another club co-chair sign the voucher, to ensure proper control.

For vouchers with more than two receipts or foreign currency receipts, please see Special Cases