Reimbursement / Payment Process

Flowchart and Responsibilities

Club Member:
- Compile original receipts
- Submit receipts to Treasurer for signature with explanatory note

Club Treasurer:
- Review receipts and complete voucher
- Make copy of receipts and keep yellow voucher for club records
- Update Excel SOFO Account Register
- Submit signed white voucher with original receipts to Kellogg Financial Planning and Analysis Department

KSA Treasurer:
- Review vouchers that are charged to KSA funds for appropriateness
- Submit signed white voucher and original receipts to Kellogg Financial Planning and Analysis Department

Kellogg/SOFO Representative:
- Spot check completed voucher/receipts
- File copy of voucher and receipts in Kellogg/SOFO files
- Deliver vouchers and receipts to SOFO for processing

SOFO:
- Process vouchers and cut checks
- Process deposits
- Mail checks or hold checks for pick up

Kellogg/SOFO Representative:
- Pick up checks from SOFO
- File copy of checks in Kellogg/SOFO files

Contacts:
Deborah Garcia
Kellogg Financial Planning and Analysis Department

Matt Langsen
KSA VP Clubs & Finance: 2012-2013