Policy Regarding Payment/Reimbursement for Alcohol
Student organized events where alcohol will be present must comply with Northwestern University’s on-campus and off-campus policies.
Click Here for NU Policy
The Student Affairs Club Coordinator will assist all Kellogg clubs in obtaining all the required documentation needed for prior approval of events where alcohol will be present. Please allow a minimum of 15 business days for review and approval. Please note that approval times will vary based on event requirements (non-precontracted vendor/venue, vendor/venue provided contracts, etc.)
Process for Off-Campus Event
- Student club member will get in touch with vendor for event arrangements (Never put any money down until approval is granted).
- Student club member will submit Event Planning Form and any additional vendor/venue required contracts to this address. Make sure to review the FAQ's at the bottom of this link before submitting.
- Club Coordinator will accept the Event Planning Form enter it into a SharePoint file. The SharePoint will be accessed by Student Affairs, KSA, and the NU Kellogg SOFO representative.
- Club Coordinator will contact the vendor/venue for signatures on NU alcohol rider and event planning form, collect a copy of the vendor’s certificate of insurance with NU listed additional insured and forward all documents/contracts for review and signatures.
- Club Coordinator or Student Affairs representative will notify the student event organizer once an event is given final approval.
Reimbursement requests must adhere to all University policies and procedures. Failure to do so will result in a denial of reimbursement.
Student event contracts need to be reviewed and approved by the University through the Student Affairs Office or the Office of the Dean before a payment is made. It takes a minimum of 20 business days to process contracts. Deposits and final payments on contracts will be done directly from the SOFO or KSA account and will take an additional 10-15 business days to be processed after a contract is fully approved. If a University check is needed for an event, please be sure to take processing time into account when booking your event.
Students are not allowed to sign contracts. If a contract is signed by a student, it will make them personally responsible for fulfilling the terms of the contract and remove the University from having any responsibility or liability.
Payments to performers
For payment to an individual, follow the same policy as contracts. Individual’s signature, social security number, and permanent address are required on the contract.