Policies on Alcohol at Jacobs (FAQ)

Policies

1. Having alcohol at the Jacobs Center

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Purchasing Alcohol
All alcohol served at Jacobs (beer and wine only) must be ordered through a licensed catering company and served by licensed bartenders. Students are never permitted to bring any alcohol into the building.

Your best option is to order directly through Kafe Kellogg. Thier pricing is on par with every other company that has enought insurance to serve here, and as a bonus-there is no need to submit to Student Affairs for pre-approval of Kafe Kellogg orders.

See the FAQ #3 called "Ordering through Kafe Kellogg".


Donated Alcohol
Sometimes a company will offer to donate alcohol to your event (either for a tasting, or larger. Please note that you should never solicit companies for donations of alcohol. No tax credit will be given for donations that serve as marketing for the donating company.

As all alcohol must be brought into the building and served by licensed bartenders, your group will need to hire one of our pre-contracted vendors  (Service is Us or Food for Thought) to provide bartenders.
Here are the steps to set this up:

Step 1: Select the vendor from our list that will be providing the bartenders, and work with them to reserve the time.  

Step 2: Fill out and submit an Event Planning Form, along with any documents or contracts that require a signature to groupeventsupport@kellogg.northwestern.edu for event approval.

Step 3: Once approval is granted, connect your contact at the donating company to your contact at the company providing the bartenders for delivery. The donating company must arrange the delivery or hand-off of the
alcohol to company supplying the bartenders as only licensed bartenders are permitted to bring alcohol into the building.

If you have any more questions, please reach out to groupeventsupport@kellogg.northwestern.edu.







2. Can students purchase alcohol and bring it into the Jacobs Center?

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No, all alcohol must be purchased through Kafe Kellogg or another licensed catering firm. Please note that all alcohol must be purchased through the same company that provides the bartenders.

3. Ordering alcohol through Kafe Kellogg

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To place an alcohol order with Kafe Kellogg contact Mark Obrill at:
m-obrill@kellogg.northwestern.edu

You may also reach him by phone at 847-467-4175

Is there a Beer List?
There is not a specific list of available products, but we are working with a catering company that can get most beers and wines. As long as there is notice, there should not be a problem getting any rare or unique types of beer and wine.

How will my club be charged?
Kafe Kellogg will send an invoice to your group through Catertrax- you will not be charged at this time. The invoice should be given to Maggie Cong-huyen to pay the invoice.

4. Leftover alcohol

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If there is alcohol left over from an event, students cannot take the alcohol with them or keep the leftovers. The bartending company is liable for all the alcohol they bring in and serve so whatever is leftover will go back with them. We know it is hard to figure out how much alcohol a group will drink, but we cannot be liable for any alcohol that leaves this building in the wrong hands.

5. Wristbands

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Bartenders will be checking ID’s at all alcohol events and will give out wristbands to those who are of age and part of the event.

6. Hard Alcohol is prohibited

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Events at Jacobs can serve beer and wine only. Any drink over and above the average wine's alcohol content is prohibited at all on-campus events. Thus, no hard alcohol.

7. Donated alcohol (Tastings, etc.)

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Sometimes a company will offer to donate alcohol to your event (either for a tasting, or larger. Please note that you should never solicit companies for donations of alcohol. No tax credit will be given for donations that serve as marketing for the donating company.

As all alcohol must be brought into the building and served by licensed bartenders, your group will need to hire one of our pre-contracted vendors (Service is Us or Food for Thought) to provide bartenders.
Here are the steps to set this up:

Step 1: Select the vendor from our list that will be providing the bartenders, and work with them to reserve the time.

Step 2: Fill out and submit an Event Planning Form, along with any documents or contracts that require a signature to groupeventsupport@kellogg.northwestern.edu for event approval. Be sure to include the name of the donating company, as well as the name of the company that you have hired to supply the bartenders.

Step 3: Once approval is granted, connect your contact at the donating company to your contact at the company providing the bartenders for delivery. The donating company must arrange the delivery or hand-off of the
alcohol to company supplying the bartenders as only licensed bartenders are permitted to bring alcohol into the building.

If you have any more questions, please reach out to groupeventsupport@kellogg.northwestern.edu.

8. Can we use our own outside catering company?

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If you choose to bring in your own catering company, they must be a licensed distributor and server of alcohol. You must also do the following a minimum of 20 business days in advance of the event:

1. Fill out the "Event Planning Form" located on the previous page.
2. Submit this form as an attachment to groupeventsupport@kellogg.northwestern.edu

The caterer will be evaluated and you will be notified if they have been approved to serve at your event. If you have any questions regarding outside catering companies at Jacobs, or alcohol at a venue other than Jacobs, please contact Mike Rice in the Student Affairs Office, RM 104 or email groupeventsupport@kellogg.northwestern.edu.

9. Outdoor events on-campus process

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Each of these steps in important and should be done in the order below. You are responsible for completing each step.

2-4 Months Prior to Your Event

Step 1
: Request space at Norris Outdoors - Make sure to read the instructions carefully, especially the bit about the approval process.The "continue" button is at the bottom of the page.

Step 2
: Wait to receive approval for the space you requested from Norris Outdoors (approval timeframe discussed on submit site).

Step 3: Contact Mariellen Gibson or Carole Cahill to create an event work order.

Step 4: Obtain a sound permit from the City of Evanston if you will have music at your event (live band, DJ, etc.) - click here

1-2 Months Prior to Your Event

Step 5: If alcoholic beverages are being served, contact Jennifer Lilyquist in Kafe Kellogg (847-467-4175). If the alcohol is being donated contact groupeventsupport@kellogg.northwestern.edu for help hiring bartenders (Note: alcohol can purchased through Kafe Kellogg or donated by a company, but not both). Fencing will be required to define the event area. For this fencing contact Tim Spahn at Facilities Management .

Step 6: Contact Tim Spahn at Facilities Management to arrange for outdoor garbage receptacles.

Step 7: If electricity is needed, contact Facilities Management electrical shop
s-hayworth@northwestern.edu or j-mcdonagh@northwestern.edu.

Step 8: Notify Northwestern University police if security is required – 847-491-3456.

 

 

 

 

 

 

 

 

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