Annual Club Leadership Transition Each spring, clubs elect new officers. Please assign someone from your club to make sure the items on the checklist below are completed. Technology Transition Checklist:
More information about each of these technology tools (and instructions on how to perform each of these transitions) is available by clicking the name of the technology tool above. The Club and Group Directory provides Kellogg students, faculty and staff with one-stop contact information for all Kellogg student clubs. Accessing the Club Directory The Club Directory is linked to from the Serial (under "Student Organization"). Click here to access it directly. Club leaders should keep a current list of Co-Chairs in the Club Directory, both to make sure students can contact the current club leaders and to take full advantage of Kellogg's technology tools. To post events to the Serial Calendar for your club, you must be listed as a Moderator for your club. Moderators can be added and removed through the Club Directory. To edit your club's directory listing, login to the Club Directory and click the Modify Groups link (or click here), then click the link for your club. Click the Add another co-chair link to add new co-chairs, and the Add another moderator link to add new Serial Calendar moderators. Be sure to add Co-Chairs to BOTH the Co-Chair and Moderator fields. Note: If someone does not appear in the dropdown menu to be added as a co-chair or moderator, please ask them to login to the Serial calendar. To log in, they will need to go to the Serial Calendar, then click the arrow next to Advanced Options in the upper right hand corner. Thy will need to select Log In, then enter their NetID and password in the box that pops up. Once they have logged in, you should be able to add them as co-chairs and/or moderators. Adding a new club to the directory If your club is new and/or not listed in the directory, please complete this form to have your club added to the directory. Transitioning to new club co-chairs Once a new co-chair or leadership team has been selected, last year's co-chairs can add the new co-chairs to the club's directory listing. Have an outgoing co-chair add an incoming co-chair as a moderator (see instructions above), then have that new co-chair add the other new co-chairs and remove the previous year's co-chairs. If you are locked out because the previous year's co-chairs did not do this, please fill out this form and we will update your club's listing. KIS provides space on the Kellogg web server (www.kellogg.northwestern.edu) to clubs interested in producing a web site. Most clubs already have a web site on the Kellogg web server. Please note that material that reflects poorly on Kellogg's reputation will be removed without notice. Conference Websites Your event date, location and registration/contact information are the most basic information that your attendees need to know. Make sure to include the date and location, as well as links for more information and how to register, on every conference page. Request forms below apply for both conferences and club web sites alike. Managing / Editing an existing web site
Dreamweaver (web editing software by Adobe) is installed on KIS public computers in the Jacobs & McManus computer labs. Club web pages are stored on the W:\ drive, in the folder W:\student\club except for a few exceptions, such as conferences (W:\conference) and special events (W:\student\sp_event). If you're unable to find the folder for your club's web site, please check with your club's previous webmaster or contact KIS. Use of Copyrighted Material (Images and Text): Creating a new web site
(IMPORTANT: If there is already an index file, do not overwrite the file — save it as index-new instead. Edit and customize the index-new file for your club, then rename the index file to index-old and rename index-new to index.) If you can't find your club's web folder, or your club does not yet have one, please complete the club web folder request form. KompoZer is the recommended web authoring program for club webmasters on their laptop. It can be downloaded free from KompoZer's website, and some non-KIS instructions are available here. Restricting access to your web site By default, all club web sites are open to the general public. If you would like to password protect part or all of your club web site to restrict access to Kellogg students, faculty and staff, please complete the Club Web Folder Security form. Transitioning to new webmaster(s) To hand off control of a club web site to the incoming webmaster(s), please complete this form. Mailing lists allow club leaders to email announcements (events, club news, etc.) to club members. Mailing lists can also be used as a discussion tool among club members. Creating a new mailing list If you would like to create a new mailing list, first make sure there isn't already a mailing list that covers the same topic. For a complete directory of Kellogg mailing lists, click here. To request a new mailing list, fill out this form. Adding / removing subscribers Students can add or remove themselves from mailing lists through the Serial (click Listserv under "Student Organizations, then the link to join or leave a listserv) or at this link: https://www20.kellogg.northwestern.edu/lserv/listsub.asp. If you are a membership moderator for your club mailing list, you can add or remove members from the mailing list. Click here to moderate members. Restricting content via moderation By default, Kellogg mailing lists are not moderated — messages are not approved before going out to the mailing list. If you would like your club's list to be moderated, please note that moderating your list will cut down on unwanted mail passing through the list, but it also requires a commitment of time and effort on your part to regularly check the queue for messages. Login to mailing list console - Note: If your list is on the northwestern.edu-restricted domain, you must append @mail2.kellogg.northwestern.edu to your login name. Restricting sending to co-chairs only Another way to restrict content sent to the listserv is to restrict sending to the listserv to only a few (less than 10) co-chair's Kellogg email addresses. This allows messages from those authorized individuals to be sent out immediately without the extra step of logging into the moderation website. However, any non-authorized individuals who want to send a message to the listserv would need to forward it to an authorized individual, who could then send the message out to the listserv. To request that sending to your listserv be restricted to only co-chairs, please email KIS with the names and email addresses of the (10 or less) people you would like authorized. Transitioning to new mailing list moderators To hand off control of a club mailing list to the incoming membership moderator(s), please complete this form. For content moderation (approving/rejecting messages sent to the list), contact the outgoing moderator for the username and password. If you were unable to get this information from the previous moderator, click here. SharePoint
is a virtual team collaboration tool that can assist clubs in storing
documents, sharing information, and coordinating project work.
Kellogg's SharePoint service is intended for use by club co-chairs to
share club documents and to pass on archived club documents to future
generations of students. If you are interested in document sharing for a class or study group, we recommend the use of Blackboard. If your class does not have a Blackboard site, you can request that one be created by contacting the Professor for that class. Please contact Faculty / Staff Support for any additional Blackboard assistance. Requesting a new SharePoint site for your Club If your club does not already have a SharePoint site, you can request one here. Using your SharePoint site SharePoint documentation is available here. Providing new club co-chairs with access to SharePoint Current club co-chairs can grant access to incoming co-chairs. Instructions are available here. If last year's co-chairs did not complete the transition and you are not able to access your club's SharePoint site, you can request access by completing this form. Kellogg has two web survey solutions available : ViewsFlash and Qualtrics (formerly SurveyZ). These tools allow you to create your own web surveys through a web interface. You can also see the survey results on the web, or import the data to Excel for further analysis. Visit our Web Surveys page to request a web survey account and to find documentation. In addition to mailing lists, KIS also offers clubs and conferences the use of a custom email address (i.e. consulting-club@kellogg.northwestern.edu). This address can be used as a contact point for the club or conference. These email addresses will forward emails they receive to the club co-chairs listed as receipients. Change the recipients for your club's custom email address Request a custom email address for your club To request assistance with audiovisual equipment in classrooms and with videotaping resources, contact KIS Faculty Staff AV Technical Services at least two weeks in advance. Kellogg has a multimedia web server that clubs can use to post videos to the web. Contact KIS Faculty Staff AV Technical Services for more information. To request use of portable videoconferencing equipment in any Kellogg classroom, contact KIS Faculty Staff AV Technical Services at least two weeks in advance. To request use of Jacobs Computer Lab, contact KIS Public Computing Manager, Andrew Proksel, at least two weeks in advance.
Kellogg events calendar (Serial calendar) The Kellogg Events Calendar is a critical place to announce club events that are open to the Kellogg community. To post an event to the calendar, login — click the Advanced Options menu in the top right corner and select Log In — then go back to the Advanced Options menu again and select Enter/Modify Event. You must be listed as a moderator in the club and group directory to enter/modify an event for your club. If you enter an event, then need to make changes to it, you will need to close your web browser window, open a new one, and log in again before you will see the recently created event in the list of events you can modify. To request an announcement on the Serial, see the following page: Serial Policies & Guidelines. Mailing list (listserv) announcements To publicize an event or spread the word about your club, you have a few email options:
Contacts for further assistance
|
||||||||||||||||||||||||
Club and Group Directory
KompoZer
is the recommended web authoring program for club webmasters on their laptop. It can be downloaded free from 
If you need to start a new site for your club from scratch, consider using the 
SharePoint